STUDENT BRANCH BYLAWS
University of Kentucky - Lexington

INSTITUTE OF ELECTRICAL
AND ELECTRONICS ENGINEERS, INC.

University of Kentucky
College of Engineering
Lexington, KY 40506-0503, USA

TABLE OF CONTENTS

1.0 PREFACE
2.0 NAME
3.0 MISSION
4.0 FISCAL AND OPERATING YEAR
5.0 MEMBERSHIP REQUIREMENTS
6.0 MANAGEMENT
    6.1 Student Branch Executive Committee
        6.1.1 Student Branch Chairperson
        6.1.2 Student Branch Vice Chairperson
        6.1.3 Student Branch Secretary
        6.1.4 Student Branch Treasurer
        6.1.5 Student Branch Activities Coordinator
        6.1.6 Student Branch Webmaster
        6.1.7 Student Branch Past Chair
    6.2 Student Branch Subcommittees
        6.2.1 Webpage Committee
        6.2.2 Student Professional Awareness Conference (S-PAC) Committee
    6.3 Student Branch Advisor
    6.4 Meetings
7.0 ELECTIONS AND VOTING
    7.1 Voting Eligibility
    7.2 Timing
    7.3 Candidates

1.0 PREFACE
These Bylaws shall govern the activities of the University of Kentucky Student Branch of the Institute of Electrical and Electronics Engineers. In the event that the Student Branch Bylaws should contradict the IEEE bylaws, the Region 3 Bylaws, and/or, the Lexington Section bylaws, the latter three shall take the precedence.

2.0 NAME
This Organization shall be known as the University of Kentucky – Lexington Student branch (hereinafter referred to as UK student branch) of the Institute of Electrical and Electronics Engineers (hereinafter referred to as IEEE).

3.0 MISSION
The Mission of the UK Student Branch shall be to promote the IEEE membership at the University of Kentucky – Lexington while highlighting the importance and benefits of being an IEEE member.

4.0 FISCAL AND OPERATING YEAR
The fiscal year of UK Student Branch shall begin on the first day of January and end at the close of business on the thirty-first day of December of the given year, for each year. The operating year of UK Student Branch shall begin on the first day of the fall semester of the school year, and end at the last day of the summer semester for the given school year, every school year.

5.0 MEMBERSHIP REQUIREMENTS
The branch membership shall only be granted to paid IEEE Members with student grade. The members shall be enrolled at the University of Kentucky for at least half-time and should have paid the IEEE International dues for the current fiscal year.

6.0 MANAGEMENT
The affairs of UK Student Branch shall be managed in accordance with the IEEE Bylaws, Region 3 Bylaws, and the Lexington Section Bylaws by the UK Student Branch Executive Committee, UK Student Branch Subcommittee, and the UK Student Branch Advisor.
    6.1 Student Branch Executive Committee
The organization of the events and the management of the student branch shall be entrusted to the Student Branch Executive Committee. The Student branch Executive Committee, with all voting members, shall be the following:
        6.1.1 Student Branch Chairperson (Representative to the Section, Region, and the IEEE International)
            6.1.1.1 Preside at all meetings of the Branch.
            6.1.1.2 Hold regular meetings of the Branch Executive Committee and serve as Chair.
            6.1.1.3 Appoint Publicity and Membership committee chairs if necessary.
            6.1.1.4 Prepare the necessary reports for IEEE Student Services:
                    6.1.1.4.1 Annual Plan - 1 November.
                    6.1.1.4.2 Annual Report - 1 May.
            6.1.1.5 Arrange for the election of new Officers annually.
            6.1.1.6 Ensure smooth transition of information and materials to newly elected Officers and arrange an orderly transfer of Branch records.
            6.1.1.7 Work with and coordinate some activities with Section and Region Officers.
            6.1.1.8 Communicate frequently with other Branch Officers, particularly during the summer months when you are not at school.
        6.1.2 Student Branch Vice Chairperson
            6.1.2.1 Chair the Publicity Program and Membership Committees.
            6.1.2.2 Arrange for refreshments at Branch meetings.
            6.1.2.3 Assist the Chair in following up on assigned committee responsibilities.
            6.1.2.4 Perform all functions of Chair in the latter's absence or upon request.
        6.1.3 Student Branch Secretary
            6.1.3.1 Submit the Newly Elected Student Officer Reporting Form to IEEE Student Services.
            6.1.3.2 Keep detailed records of each Branch meeting.
            6.1.3.3 Maintain the Branch membership roster and committee assignments list.
            6.1.3.4 Be responsible for all Branch correspondence.
            6.1.3.5 Post a calendar of events.
            6.1.3.6 Assist the Chair to ensure that Branch activities are conducted under the provisions of the current Branch Constitution and Bylaws.
            6.1.3.7 Arrange for an orderly transfer of all Branch records to the incoming Secretary.
        6.1.4 Student Branch Treasurer
            6.1.4.1 Maintain the appropriate Branch accounts.
            6.1.4.2 Prepare an annual budget for inclusion in the Annual Plan of Activities report.
            6.1.4.3 Prepare the final Financial Statement for inclusion in the Annual Report of Activities.
            6.1.4.4 Oversee all fundraising efforts.
            6.1.4.5 Arrange for an orderly transfer of all Branch financial records to the incoming Treasurer.
        6.1.5 Student Branch Activities Coordinator
            6.1.5.1 Organize field trips or special events beyond regular program efforts.
            6.1.5.2 Create and organize the advertisement of activities and programs.
            6.1.5.3 Compose email announcements for the secretary or the chair to send to the branch members.
            6.1.5.4 Arrange for refreshments at Branch meetings when the vice chair is not able to attend.
        6.1.6 Student Branch Webmaster
            6.1.6.1 To preside over the webpage committee.
            6.1.6.2 To design layouts for the UK branch webpage.
            6.1.6.3 Update the information on the webpage in a timely manner.
        6.1.7 Student Branch Past Chair
            6.1.7.1 Advise the present executive committee when required.
            6.1.7.2 Help arrange the orderly transfer between executive committee members from school year.
    6.2 Student Branch Subcommittees
The student branch subcommittees should be developed as they are needed. The committees could consist of all voting members.
        6.2.1 Webpage Committee
            6.2.1.1 In charge of developing the UK branch webpage, and updating the webpage in a timely fashion.
            6.2.1.2 The student branch webmaster is responsible for all final decisions involving the website.
            6.2.1.3 Take pictures at all events and programs
        6.2.2 Student Professional Awareness Conference (S-PAC) Committee
            6.2.2.1 In charge of holding and organizing at least one S-PAC per school year.
            6.2.2.2 Formed at the beginning of each school year and dismembered after the completion of the conference
    6.3 Student Branch Advisor
        6.3.1 Ensure that information from IEEE Headquarters is transmitted to the student Officers.
        6.3.2 Attend Executive Committee meetings and assist Branch Committees.
        6.3.3 Participate in Regional Activities Committee meetings.
        6.3.4 Consult with the Section SAC Chair, Regional SAC Chair or Region Director about Branch activities or problems.
        6.3.5 Promote online student application and renewal.
        6.3.6 Foster good relations with the local Section and encourage students to establish regular liaison with the Section SAC Chair.
        6.3.7 Promote student awareness of awards, contests and benefits of membership.
        6.3.8 Establish industrial contacts for Branch programs and activities.
        6.3.9 Interest other faculty members in the activities of the Branch.
    6.4 Meetings
        6.4.1 All management committees of the student branch must hold meetings once a month and/or more than one if necessary.

7.0 ELECTIONS AND VOTING
    7.1 Voting Eligibility
        7.1.1. Student members should be paid members of IEEE, and have attended at least 1 monthly meeting.
    7.2 Timing
        7.2.1. The student branch elections should be held every year at least 2 weeks before the school year ends.
    7.3 Candidates
        7.3.1. All members running in the elections should have at least one year of active membership in the UK student branch prior to appointment, unless all the positions cannot be filled with active members.
        7.3.2. Candidates may also vote in the elections and do active campaigning.